Third-Party Billing

Third-Party/Sponsored Billing is when a private, government, or scholarship agency is paying any portion of your tuition and fees and/or room and board AND they are requesting a bill from the University.

WVU does not have or require a standard form. The information or billing agreement must be on an "official" document or business letterhead stating what the agency is willing to pay. Regardless of the format, all authorization letters MUST include the following information in order to be processed:

1. Student's Name
2. Student's WVU ID Number
3. Specific charges or dollar amount that sponsor will be paying
4. What academic terms sponsor will be paying
5. Billing address for sponsor
6. Name, signature, and contact information for person authorizing contract

Please send all third-party billing documentation to:

West Virginia University
Office of Student Accounts
Attn: Third-Party Billing Coordinator
B-33 Stewart Hall
P.O. Box 6003
Morgantown, WV 26506

You can also fax documentation to us at (304) 293-7337 or email it to OSATPS@mail.wvu.edu.

All documentation must be submitted before the start of the term in question. Late submission may cause the student to receive late payment fees and/or have their registration deleted.

If your sponsor is only paying a portion of your charges, you will be responsible for payment of the difference by all due dates. If payment is not received for your share of the charges by the due date, a late payment fee will be assessed.

If your employer is reimbursing you after completion of your coursework, your fees cannot be deferred and you must pay the amount due by the due date.

***NOTE: Once your contract has been set up, it will appear on your student account as a future credit. This does not mean that WVU has received payment on your behalf. Payment is not guaranteed until funds are actually received by the University from your sponsor. If payment has not been received by the end of the ninth week of classes, your contract will be deleted and cannot be reinstated until guaranteed funds are received¹. Thus, students are ultimately responsible for the contracted balance if their sponsor does not pay in a timely manner.

WVU reserves the right to discontinue future third-party billing for agencies that are delinquent in making payment.

If you have additional questions regarding third-party billing, please contact our customer service line at (304) 293-4006 and ask to speak to the Third-Party Billing Coordinator, or email us at OSATPS@mail.wvu.edu.

¹ This excludes payments from WV state or federal agencies